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Gutchess Lumber Park Development Phase 2

NOTICE TO BIDDERS Town of Cortlandville Cortland County, New York Gutchess Lumber Park Development Phase 2 Construction of Concession Building The Town of Cortlandville is seeking bids from qualified firms to construct a 3,200 sq ft. pre-engineered concessions building located at Gutchess Lumber Sports Complex at 3111 Byrne Hollow Crossing in Cortlandville, New York. The structure will house restroom facilities, a concession stand, office space and storage. The project includes construction of a 40'W x 80'L x 10’H Post-Frame building. The scope of the work shall consist of furnishing all labor, materials and equipment and the work required by the contract documents. Items not specifically mentioned in the specifications or shown on the drawings, but which are inherently necessary to make a complete working installation, shall be included. Funding for this project comes in part through an Environmental Protection Fund grant administered by the New York State Office of Parks, Recreation and Historic Preservation (OPRHP). Under Article 15A, Executive Law, the State of New York is committed to providing Minority and Women Owned Business (MWBE) equal opportunity to participate in government contracts. The following goals have been set for this project: thirteen percent (13%) Minority Business Enterprise (MBE) and seventeen percent (17%) Women-owned Business Enterprise (WBE). The successful bidder may be required to furnish reports showing the participation of various business enterprises of subcontractors and suppliers on the contract. Effective November 22, 2023, the complete “Request for Bids” packet may be obtained from the Town of Cortlandville Town Clerk at the Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, New York 13045 (Issuing Office). The complete “Request for Bids” packet will be provided electronically in PDF format and may be obtained at no cost. Contractors that obtain the “Request for Bids” packet from a source other than the Issuing Office must notify the Issuing Office in order to be placed on the official Plan Holders List, receive Addenda, and other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted. Sealed bids for the “Gutchess Lumber Park Development Phase 2” will be received by the Town Clerk of the Town of Cortlandville at Raymond G. Thorpe Municipal Building, 3577 Terrace Road, Cortland, NY 13045 until 12:00 p.m. on Monday, December 18, 2023, at which time they will be publicly opened and read. All bids must be made on the official Bid Form or an exact copy by reproduction thereof and enclosed in a sealed envelope. No Bidder may withdraw his bid within forty-five calendar days after the actual date of the opening thereof. Each bid must be prepared and submitted in accordance with the Bidding and Contract Documents and must be accompanied by references of similar projects. Each bid must be accompanied by a bid security in the amount of five percent of the base bid. Bidders must have a minimum of 5-years successful experience in completion of similar projects. All bidders are subject to the terms of the NYS Master Contract – Standard Terms and Conditions, which can be found online at The successful Bidder will be required to furnish a Performance Bond and Labor and Material Bond each in the full amount of the contract price. The completion date for this project is June 1, 2024. The bidding documents may also be examined at the following location:

Syracuse Builders Exchange 6563 Ridings Road Syracuse, New York 13206 (315) 437-9936

Owner reserves the right to reject any and all Bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive or Conditional Bids.

OWNER (Issuing Office):

Town of Cortlandville

The Raymond G. Thorpe Municipal Building

3577 Terrace Road

Cortland, NY 13045

Contact: Kristin Rocco-Petrella, Town Clerk

Phone: (607) 756-5725

Site visits are available upon request. Contact Parks & Recreation Director to schedule an appointment.


John McNerney

Phone: (607) 423-2252


For questions pertaining to the project, please contact the Clerk of the Works.


Philip Morse

Phone: 607-244-9571


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